Exhibition area

The exhibition area will be open to workshop attendees from 1230-1730 on Tuesday 28th May and from 0830-1600 on Wednesday 29th. Stands will generally only be staffed when a workshop session is not in progress. We are very grateful for support from the following organisations who have helped make this workshop possible by exhibiting:

Notes for exhibitors

Set up will be from 1130-1230 on Tuesday 28th. Breakdown will be from 1600-170 on Wednesday 29th.

iCubeSat 2013 is being held in The Statler Hotel, Cornell University as shown on the map here. All materials can be brought in on foot through the front entrance.

Each booth or table will be provided with a single 110V power socket. WiFi (no password but online registration required) will be available but exhibitors are advised to have backup plans in case of outages.

Pop-up booth reservations are for a 10′ x 10′ area of floor space. You can use the existing carpet which is common to the whole room or bring your own (we recommend using the existing carpet). No table or chairs are supplied as standard with booth space but we can provide the same configuration as for a table (two chairs, one table, one table-cloth) free of charge if you let us know no later than the 21st May. As the reservation is for an area of floor space, there are no walls so your booth needs to be free standing. Attaching items to the walls of the room is strictly prohibited by the venue.

Table reservations are for a 6′ x 2’6′ table with table-cloth and two chairs. Items may only be placed on the table top. No pop-up posters or other items may be placed on the floor around the table.

Please contact exhibit@iCubeSat.org if you need additional booth furniture.

Exhibitors may provide a small number of flyers and other items for inclusion in the exhibition bag. Please confirm that what you propose to include is acceptable with your exhibition liaison contact before incurring any expense or shipping anything to us. Once you have received clearance from your liaison, please drop ship all items to arrive no later than Friday 24th May 2012 to:

Michael Johnson (iCubeSat Bag Items)
The Statler Hotel, Cornell University
130 Statler Drive
Ithaca, NY 14853-6901

A member of the exhibition team will be in the exhibition hall at all times. They will keep an eye on unattended stands, but are not able to act as full time security guards, so any valuable items should be locked in display cases (provided by you) or removed from the stand when unattended.

If you need any assistance in advance or on the day, please contact the exhibitor points of contact by emailing exhibit@iCubeSat.org or contact any of the conference staff with red badges.

Call for participation

Please note that our main exhibit area is full but we have the option of hosting additional stands in an overflow area. Please register via the form here if you would like to take advantage of this opportunity.

CubeSat companies and other vendors are invited to contact the workshop organisers to discuss opportunities to support the workshop and interact with a unique selection of attendees from academia, companies, space agencies and others from the Interplanetary CubeSat universe.

Exhibitors and attendees will mix throughout the workshop in an combined refreshments and exhibition area to maximise the opportunities for developing new partnerships.

We expect to be able to offer an extremely limited number of spaces for exhibitors for $299 per 6′ x 2’6″ table or $599 per 10′ x 10′ popup display floor space. Exhibition space will be allocated on a first come, first served basis with companies added to a cancellation waiting list in strict order of application if space sells out.

Each exhibit area will include a power connection and wireless Internet access and two chairs and will include acknowledgements of support in the workshop program and website. Please register here or email exhibit@iCubeSat.org to reserve your space.

Opportunities to sponsor the Tuesday evening reception / dinner, Wednesday morning breakfast, and coffee breaks throughout the workshop are also available – please contact exhibit@iCubeSat.org to discuss your needs.

See you in Ithaca!

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